PPD Site Payment Coordinator in Wilmington, North Carolina

Summarized Purpose:

Manage the set-up, processing, reconciliation and issue resolution for all site payments generated from subject activities, contracted milestones and reimbursements based on the fully executed contract. Request, review, and maintain site invoices. Adhere to study specific timelines and processes for payments. Position will interact with study teams and other departments at times.

Essential Functions and Other Job Information:

•Generate site payments including milestones and reimbursements in CTMS. Obtain, verify, and maintain invoices from contracted payees. Notify study teams of payment processing per the contracted frequency.

•Perform payment reconciliation with each scheduled payment run, at minimum quarterly, and during final reconciliation at the end of the study. Assist with payment issue resolution in conjunction with the manager and study teams.

•Create individual site payment plans in CTMS based on the terms of the site budget and protocol. Associate the appropriate contracted payee with each payable site activity.

•Calculate future payment projections based on analyzing study progress and activity and review with project team members including the CTM/PM and cost analyst.

•Function as the primary site contact for payment related inquiries.

•Coordinate with other PPD departments to complete set-up and maintenance of contracted payees within applicable data systems

Education and Experience:

•High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification

•Technical positions may require a certificate

•Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 2 years) or equivalent combination of education, training, & experience.

Knowledge, Skills and Abilities:

•Excellent organizational skills and strong attention to detail

•Proven ability to handle multiple timeline sensitive tasks efficiently and effectively

•Flexible and able to reprioritize workload to meet changing project needs

•Excellent computer skills, proficient in MS Word and Excel. Preferred experience using PPD’s CTMS, EDC, or financial systems.

•Able to work independently and as a team member

•Effective communication skills, which includes English language (oral, written)

•Demonstrates ability to extract pertinent information from study documentation such as protocol, contracts, budgets, etc. and perform applicable data entry of said documents

•Ability to effectively analyze project specific data/systems to ensure accuracy and efficiency

•Responsible for adhering to ICH Good Clinical Practices, Country Regulatory and/or applicable tax regulations, and PPD/Sponsor SOPs and WPDs regulations for all aspects of project implementation, execution, and closeout

Physical Requirements:

•Frequently stationary for 4-6 hours per day.

•Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists.

•Occasional mobility required.

•Occasional crouching, stooping, bending and twisting of upper body and neck.

•Light to moderate lifting and carrying (or otherwise moves) objects including luggage and laptop computer with a maximum lift of 15-20 lbs.

•Ability to access and use a variety of computer software developed both in-house and off-the-shelf.

•Ability to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences.

•May interact with others, relating and gathering sensitive information. Interaction includes diverse groups.

•Works with guidance or reliance on oral or written instructions from management. May require periods of intense concentration.

•Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence. Ability to perform under stress. Ability to multi-task.

•Regular and consistent attendance.

PPD is an affirmative action employer that values diversity as a strength and fosters an environment of mutual respect. PPD provides equal employment opportunities without regard to age, race, color, pregnancy, national origin, religion, sex, gender identity, sexual orientation, disability, veteran status or other status within any other protected group.

*Job: Clinical Management

*Organization: Clin Dev-United States (CLDUS)

*Title: Site Payment Coordinator

*Location: North Carolina-Wilmington

*Requisition ID: 145522